Document Controller

We're partnering with a leading minng company to appoint a Document Controller on an initial 6-12 month contract, supporting complex, high-value projects.

Reporting into the Project team, this is a critical role responsible for ensuring all engineering, vendor, and compliance documentation is accurately managed, controlled, and accessible across the full project lifecycle.

This is a hands-on position suited to someone who thrives in fast-paced environments and can step in with minimal onboarding, adding value from day one.

Key Responsibilities

Document Control & Systems

• Own and manage all document control activities including registration, metadata, and master document registers (MDRs)
• Drive document workflows, review cycles, and approvals through EDMS platforms
• Ensure strict version control, document integrity, and secure storage across all project documentation
• Maintain and improve document control systems (e.g. SharePoint, Aconex, ProjectWise, Coreworx).

Compliance & Governance

• Ensure all documentation meets internal standards and regulatory requirements
• Monitor document timelines, ensuring reviews, approvals, and distributions are completed on schedule
• Support audits and compliance activities through accurate tracking and reporting
• Lead document archiving and project close-out documentation.

Project Support & Reporting

• Track and manage vendor and contractor documentation
• Oversee RFI processes including logging, routing, and closure
• Identify and escalate overdue documentation and project risks
• Deliver clear, consistent reporting including status updates, overdue reports, and tracking logs.

Stakeholder Engagement

• Act as the central point of contact for all document control matters
• Work closely with engineering, project, and HSE teams to ensure documentation requirements are met
• Provide guidance and support on document control processes and systems
• Support broader project coordination where required.

About You

• 5+ years' experience in document control within EPCM, mining, construction, or similar project environments
• Strong hands-on experience with EDMS platforms (SharePoint, Aconex, ProjectWise, Coreworx or similar)
• Solid understanding of engineering and vendor documentation, including transmittals and version control
• Highly organised with strong attention to detail and the ability to manage competing priorities
• Confident communicator, comfortable working across multiple stakeholders
• Able to step into a role quickly and operate with minimal supervision.