Liaise with internal Procurement to ensure any requirements for procurement support are identified approved and procured in a timely, well-documented and cost-efficient manner. Implement an annual planning process to streamline repetitive procurement of goods to increase competitive tendering and internal processes.
Establish and update supplier database for both Consultancy and FM Services, as necessary arrange for framework agreements for types of supplies as well as services that will be demanded on a regular basis.
Source new FM related vendors for adding to the approved suppliers list.
Manage and ensure timely purchase and delivery of services keeping to the policies and procedures of the procurement guide.
Use excellent customer service skills, establish and maintain effective working relationships with vendors.
To participate in the tendering processes to manage tender lists, support and manage the dispatch of tender / RFP documentation and quotations in accordance with the company procurement manual co-ordinate responses to tender enquiries as appropriate.
Conduct continuous capacity assessment of consultants and service providers and analyze gaps.
In coordination with Finance, ensure accurate and timely payment of invoices.
Ensure quality standards are met through administration of purchasing complaints.
Support the Contracts Senior Manager with the development of RFP and Scopes.
Ensure transport needs are met on time and efficiently managed with sound transport need scheduling so that operational and programmed activities run smoothly.
Ensure efficient utilization of available vehicles and any other transport resources and monitor associated costs.
Participate in budget preparation and monitoring of budgetary allocation of procurement items to ensure compliance.
Proactively identify and manage procurement risks ensuring compliance with all company policies and procedures, including timely completion of compliance training where required.